Employment


Job Listing
Type:  
All
 
08/21/2019
Administrative
Executive Assistant
Description:  

The Executive Assistant to the Lead Pastor serves as the executive/confidential/trusted assistant to the Lead Pastor.

She/he provides high-level support to the Lead Pastor in a wide range of activities in the performance of his administrative and ministerial responsibilities, while interacting with staff, congregational members and the community. Other general administrative duties are also involved. The position reports to the Lead Pastor.

SPECIFIC RESPONSIBILITIES

A.Receives and directs telephone calls and emails to the Lead Pastor’s office.

1.Answers telephone calls directed to the Lead Pastor and screens calls as appropriate.

2.Serves as gatekeeper to the Lead Pastor, while ensuring people are helped/served in a friendly and Christ-centered manner.

3.Reviews and prioritizes telephone messages for the Lead Pastor.

4.Makes telephone calls for the Lead Pastor, as directed.

B.Maintains Lead Pastor’s appointment calendar, as needed

1.Makes appointments for the Lead Pastor, while redirecting those appointments that canbe appropriately handled by another staff member.

2.Enters meetings, conferences, community engagements, and church-wide activities onto the calendar at the Lead Pastor’s request.

3.Provides the Lead Pastor with updated daily, weekly, monthly and yearly calendars.

4.Handles travel plans and preparation for preaching, speaking and ministry engagements.

C.Assists with meeting preparation

1.Aids in preparation for meetings and events through the production of documents, handouts, reports, ordered meals, reminders, etc., as requested by the Lead Pastor.

2.Records meeting minutes, when requested, and assists in ensuring meetings proceed in aprofessional and timely manner.

D.Performs administrative duties for the Lead Pastor and church

1.Reviews and/or drafts the Lead Pastor’s correspondence and answers mail and/or composes letters, as directed.

2.Types ministry and church-related correspondence, reports, minutes, etc.

3.Be responsible for heavy calendar management and coordination, requiringinteraction with persons both internal and external to Hill Country Bible Church and theLead Pastor.

4.Maintain current church management software (Church Community Builder), social media platforms and website.

E.Miscellaneous

1.Takes initiative for new and special projects, as requested by the Senior Pastor.

2.Represents the Lead Pastor in dealing with members of the congregation, churches, andthe community at large, as required.

3.Serves as the church’s principal administrative supply coordinator. Orders, maintains and distributes all administrative supplies. Ensures adequate supplies are on hand.

4.Consults with ministry leaders to identify/define leaders’ needs and requirementsrelative to space needs in the church.

5.Occasional work on Saturdays/Sundays required.

6.May run errands for the Lead Pastor.

Requirements:  

A.Education/Experience

1.High School Diploma is the minimum required, with some college education preferred.

2.Must be experienced in handling a wide range of administrative, sometimes clerical,and executive support related tasks and able to work independently with little supervision.

3.Must have strong writing and verbal communication skills, strong decision-making ability and attention to detail are equally important, with the ability to review correspondence for procedural and grammatical accuracy, conformance with policy/practices and factual correctness.

4.Must have effective time-management skills and highly flexible.

5.Desirable to have 3-5 years’ experience as a Senior level administrative assistant.

6.Must possess a working knowledge of standard office, equipment, includingcopiers, phone, calculators and fax machines.

7.Must demonstrate strong working knowledge of computers and proficiency in online/software programs, including Microsoft Office applications, Google Apps, database systems and use of the Internet.

8.Fast learning of new software programs and high proficiency in technology.

9.Must possess efficient, caring and discerning telephone skills.

10.Must have a heart for the ministry of Hill Country Bible Church and the people of this church family.

11.Must possess the desire to aid the Lead Pastor in fulfilling his responsibilities and lighten his load whenever possible.

12.Must become a member of Hill Country Bible Church.

B.Important skills/personal traits needed by the Lead Pastor’s assistant.

1.Maintains confidentiality and trust in all situations.

2.The gift of hospitality and tact.

3.Possesses a helpful, cheerful, diplomatic and caring servant attitude to all.

4.Punctual and dependable. Be well organized, flexible and adaptable, and enjoy the administrative challenges of supporting the Lead Pastor and church in the daily performance of duties and functions.

5.Reviews correspondence for procedural and grammatical accuracy, conformance with policy and factual correctness.

6.Ability to prioritize and multi-task projects and assignments, using good time management skills in a fast-paced environment, sometimes under pressure,remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Location:  
Most of the work can be done form home or local coffee shop. 
Hours/Week:  
20
Attire:  
Business Casual
Web Address:  
Contact Info:  
Jason McNutt
512-843-0035 x100
 
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509 W. Mercer Street
PO BOX 206
Dripping Springs, TX 78620

512-858-7000

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